5 Tips for a More Organized Workspace

5 Tips for a More Organized Workspace | the Krafty Owl

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Having an organized workspace is the number one thing you can do to boost your productivity and get more done. I know I’m able to get so much more accomplished when my desk is uncluttered and my office is clean. Mostly because everything is put away, where it’s supposed to be and I’m not preoccupied with thoughts of: “I should just clean that mess up real quick and put these things away, then I will be able to concentrate and get some work done.” Needless to say, an hour later I haven’t done anything, not any work or any cleaning, I’ve just been sitting there thinking about everything I should be doing. That’s when I start to freak out a little and realize I’ve wasted the entire morning…UGH!!!

But all of that changed once I started following these 5 basic tips and cleaned my office ;),  I’ve been way more productive and much more organized and I’m sure you will be too!

As you’re reading this, please keep in mind that my office is also my craft room and that many of the tools and supplies are kept together in the same areas.


 5 Tips for a More Organized Workspace

1. The more you use it, the closer you keep it.

Make a list of the supplies you use all the time. These are the things you want to keep closest to you, ideally, within arms reach. If you have limited space you may want to break down your list to only those items you use multiple times a day. For example, stapler, pencil sharpener, calculator, paper clips, tape etc.

I keep a lot of my office supplies and my most used scrapbooking tools on a little roll cart like this one. It’s perfect because sometimes I work at my desk and sometimes at my scrapbook table and this cart easily rolls back and forth between the two without a hassle or taking up too much space.


2. Simplify, simplify, simplify.

Take some time to sort through all of your stash and get rid of everything you don’t use anymore. This will give you a pretty good idea of what you have on hand. Then, from now on, only buy supplies you need and only when you need them. 


3. Everything in its place.

Commit to putting things away when you are finished. This is a big one for me. I have a terrible habit of not putting things away when I’m done working on a project, that’s how my office got to be such a mess to begin with. I used to have a bunch of pretty boxes stacked 2 or 3 high with all my supplies. This turned out to be a hassle all the way around! I had to move a bunch of things to get something out of one of the boxes and then I would never put it back because it was too much of a bother.

Now, I’ve exchanged all those boxes for open bins that I can quickly and easily pick something out of them and drop it back in when I’m done. But, I’ve also made a conscious effort to put things away when I’m done with a project and that’s half the battle!



4. You won’t use it if you forget you have it.

Keep an inventory of your non-consumables (things you only buy once: stapler, printer, electronic equipment, paper trimmers, decorative scissors, stamping sets etc). This is especially important for the scrapbooking side of my office but it will work for any hobby that has lots of tools and equipment.

I can’t tell you how many times I’ve bought duplicate stamps or punches before I started keeping an inventory of my scrapbooking supplies. Those types of things can be pretty pricey and a total waste of your hard earned money if you already have one at home and don’t even need it. Honestly, haven’t you stood in the store and wondered “do I have the 1″ or 1.5″ circle punch at home?” I know I have haha 🙂


5. Accept your own personality.

Always remember to be yourself, especially when you’re roaming through all the amazing ideas on Pinterest. Just because something looks good in a picture doesn’t mean that it will work for you, in your home or that it will even be functional.

Instead of getting discouraged, take a good look at the picture and figure what about it that’s making you love that space. Then find a way to bring only that element into your room and make it work for you. If it works for you then it’s right for you!


Action Steps:

These tips can be applied to any profession, they’re not just for your home office. Go back through tips above, take the basic idea from each one and apply it to your office, craft room or even garage and the tools you use on a daily basis.



5 Tips for a More Organized Workspace | the Krafty Owl


How do you organize your workspace to be more productive?

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Maria is a full-time blogger, graphic designer, crafter and bullet journalist. She loves spending time with her family and creating printables and projects to share on her blog, the Krafty Owl.
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Maria is a full-time blogger, graphic designer, crafter and bullet journalist. She loves spending time with her family and creating printables and projects to share on her blog, the Krafty Owl.


  1. Great post..so often I too am opening a drawer and realizing I already had something I just bought! Due to the fact that I create so many different items and get bored with a single type of craft..I have so many supplies and have become a hoarder to an extent of just about everything. I know I can make something with this..and so..I often come home with items already in a box somewhere in the craft room. The cart idea is great and a very useful tip!

    • I feel your pain Mary. Sometimes I just can’t throw away that cute little bottle that the horseradish came in because it’s the perfect size and I know I will use it someday! I have set some boundaries so this doesn’t get out of hand again though. I have 1 container cube that I can store things like glass bottles, little containers and other things I don’t have the heart to throw away. If it fills up that means I need to sort through and get rid of some things.

  2. Thanks for this post. Can I share my idea for inventory? I made a spreadsheet that had a tab for punches, another for stamp sets, another for ink pads, etc. You get the idea. Then I entered all of my inventory. Now, here’s the best part, I have a gmail account, so I saved it to my Google drive (or Google Sheets). Now when I’m at a store or convention, I can call up the inventory sheet on my phone and know what I have!!!! Thanks for all of your inspiration!

    • Saving your inventory to Google Drive is an awesome idea!!! Thank you so much for sharing it with us 🙂 My head is already spinning with ideas on how I can transfer my notebook to Google. Scanning the pages and sorting them into folders sounds like the best idea right now, plus you can add photos and notes and ohh myy!!! My OCD just kicked in full force haha thanks again and have a wonderful day xoxo

  3. Great ideas about paring down the stuff you have and organizing what you really need. I love to shop for office supplies at Staples and sometimes buy something just because it’s pretty. Then, I have too much stuff in my office. I definitely need to purge! Thanks for the good tips.
    Carol (“Mimi”) recently posted…My Romantic Valentine Home TourMy Profile

  4. These are really great tips Maria, especially the first one. My desk is a hot mess right now and I must do something about it, but I keep on putting it off and the piles just get bigger.

    • Thanks Michelle! I put off cleaning my office for way too long and then it took me about a week or two to whip it into shape. I still have a few things to clean up before I can take pictures to post but I’ve definitely learned to clean up as I go or it gets out of hand fast!

  5. These are such good reminders. I’m pretty organized but there are times when things get out of hand. I’ve accepted that I like things where I can see them. I wish I was one who liked everything filed in a drawer but that just doesn’t work for me.

    • I understand exactly what you mean! I used to keep everything in piles all over the place but now I only keep out what I will need for the current month and make myself file away everything else. It seems to be working pretty good right now but we’ll see how it goes next month haha 🙂

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